The administration activity is split into the following sections;

Introduction

A User is the individual. Each User has a unique log on. We recommend they are set up using the first initial and last name of a user, ie Keith Smith's log on would be ksmith.

A Role is the set of Activities that a User has access to. There are default Roles already in Sigma, but new Roles can be added.

The Permission Management section is for updating users who have restricted access to a select group of sites. For example, a Head of a school may want access just to the Energy Viewer for their school, not the whole portfolio.

Logging into User Admin Activity

Click on the User Admin Activity on the Welcome page

Dashboard Tab

This is the default page for the User Admin Activity, used to view Login details at a glance.

The Widgets layout can be changed by dragging and dropping the sections.

Last Logged In section

This section displays when the users last logged in, the date the Users were created and if a user has 'Never' logged in.

Select to save the Widget to an XLS file
Select to refresh the Widget
Select to amend the Settings of the widget. The Widget can display the Users, the Roles or the Users and the Roles

Select to maximise the Widget to full screen.

Total Weekly / Monthly Logins Section

This section displays how many logins there have been in a week or month – this is for both User Roles and User Aliases. The section can display data as a Pie Chart, Bar Chart or rotate between both.

Select to save the section to a zip file
Select to refresh the section
Select to amend the Settings of the section

The Data can have an interval of Month with a maximum of 12 or Week with a maximum of 8.

Select to maximise the section to full screen.

Weekly / Monthly Logins Section

This section displays how often a User Alias or User Role has logged in each Month or Week. There is a table of data at the top and a chart below.

Select to save the section to a zip file
Select to refresh the section
Select to amend the Settings of the section

The section can display data as a Pie Chart and/or Bar Chart.

The Data can have an interval of Month with a maximum of 12 or Week with a maximum of 8.

The section can display data for Users (User Alias), Roles (User Roles) or both.

The Chart at the bottom will display details for the first user in the table by default, select another in the table for the chart to update.

Select to maximise the section to full screen

Managing Roles

Click

The list of all Users is on the left hand side.

Default Roles

Admin User – full access (read and write) including Admin activity
Read Only User – read only access to all activities excluding Admin
Standard User – full access (read and write) excluding the Admin activity

Note: You will only be able to see a sub-activity if the master activity has been selected.

Click on a Role to see the details in the Role Management section.
Each Activity or Sub Activity can be ticked to be included in the Role

Adding a new Role

Click Add Role

Role Name - enter the name of the new Role
Schema - choose from the dropdown, i.e. Read and Write or Read Only.
Tick boxes - tick those that apply to this Role

Click

Managing Users

Click

Creating a New User

To add a new User:

Click Add User

Populate all fields that require input; required fields are marked with the symbol
Select the Role of your User; these will have been defined in the Manage Roles section

Note: Selecting 'Override Validation' means that the User will be able to use their password to override a failed validator on an invoice in the Bill Entry activity.

Click Save to commit the changes

An email will be sent to the specified email address providing details for users to access the system and set their password.

Resetting Passwords

Users are able to reset the password themselves from the Sigma log on screen. However Admin Users can also send out the reset password email on their behalf.

User Reset

Users should click here for more information on how to reset their own passwords.

Admin Reset

Administrators can send a User a reset password email. Click for more information.

Resetting Secret key

The Secret Key is used to facilitate Two Factor Authentication.

When this has been enabled, it provides an extra layer of security whereby users must provide a verification code that they have generated, in addition to their username and password.

Click here for more information regarding Two Factor Authentication.