Sigma User Guide
Tenant Billing
A Glossary of Terminology
Sigma Release: 12.1.0
Document Version: 0.1
Date Published: 27 Anchor
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Term
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Acronym
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Description
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Account
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Account Number
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A unique alphanumeric identifier for an Account in Sigma.
Terms & Definitions for general Sigma is available. This page is specific to Tenant Billing.
Term | Description |
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Accounts Link Download Activity |
ALD
A Sigma Browser module that is used to view and download Export Files, Control Files and Summary Reports that have been generated using the Tenant Accounts Link Generator Activity (or Accounts Link Generator Activity) |
Accounts Link Generator Activity
ALG
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Batch Number |
A unique alphanumeric identifier that is applied to issued Tenant Bills when they are included in an Export File that has been generated using the Tenant Accounts Link Generator Activity (live run). The Tenant Bills are also marked as 'exported'. |
Bill Frequency |
Defines the frequency with which a Tenant Billing Group is billed and can be set to Weekly, Monthly or Annually. | |
Bill Message |
A message that is generated by the Tariff Engine during a Tenant Bill Run and can be displayed in the Tenant Bill Run Management Activity. | |
Bill Period |
A period of time for which a Tenant Bill will be liable. | |
Bill Run Status |
Describes the various status values of a Tenant Bill Run:
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Bill Status |
Describes the various status values of a Tenant Bill:
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Building Unit
Commodity
Identifies the type of utility that is being supplied, for example:
- Electricity
- Gas
- Water
An optional Item that represents an area within a Site that can be separately metered, for example:
- An Apartment within an Apartment Block
- A selection of Shopping Units within a Shopping Centre
- A group of solar panels
A Building Unit contains all Meters, Sub Meters, Virtual Meters and Supply Points that are related to it.
Contra Bill |
A Tenant Bill that reverses a Tenant Bill that has been 'Withdrawn' or 'Withdrawn and Rebilled'. |
Control File |
A file (in XLS or PDF format) that is generated at the same time as an Export File using the Tenant Accounts Link Generator Activity (or Accounts Link Generator Activity). | |
Cost Definition |
Defines the price that will be charged within a Tariff Entry |
Data Selector
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Data Quality |
The Data Quality of a Channel or Tariff Connector defines the priority of consumption data used in Tenant Billing. |
A business intelligence and analytics module that provides Sigma users with the capability to interact with the data. Users can perform multi-dimensional analysis to provide meaningful "Energy Intelligence" that supports energy management decisions and strategy.
External Invoice ID |
A unique alphanumeric identifier that can be applied to Tenant Bills that have been invoiced externally to Sigma. External Invoice IDs are entered |
using the Tenant Approve and Issue Bills Activity. |
Export File |
A file that is generated using the Tenant Accounts Link Generator Activity (or Accounts Link Generator Activity) containing details of one or more issued Tenant Bills (or loaded Supplier Bills). |
HFD Channel
An Item that represents a Time Series Data holder and is used to record and manage Consumption or Meter Readings data.
A High Frequency Data (HFD) Channel can be either Periodic or Non-Periodic:
Consumption or Meter Readings data is loaded into an HFD Channel for the purposes of Tenant Billing
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Invoice Date |
The date a Tenant Bill was issued using the Tenant Approve and Issue Bills Activity. |
Invoice ID |
The unique alphanumeric identifier created for a Tenant Bill by the Tariff Engine. This a concatenation of:
An (optional) 8 digit numeric option can be requested. |
Invoice Prefix |
An (optional) alphanumeric string that can be used as a prefix on Invoice IDs generated by the Tariff Engine. |
Meter
An Item that represents the equipment that measures and records the flow of a utility through a Supply Point during a period of time.
Organisation
An Item that represents the top-level entity with respect to a customer's Utility Portfolio.
An Organisation may be created for each legal entity that is billed and responsible for the consumption of utilities, or a single Organisation may be created for an entire group. In most cases a single Organisation is used to manage a customer's Utility Portfolio.
Entities used within the Sigma product to model a customer's Utility Portfolio, for example Sites, Accounts and Supply Points.
Payment Terms |
Defines the number of days after a Tenant Bill is issued in which a payment is due. | |
Pending Action |
Information recorded against a Tenant Bill when a User initiates a request relating to a Tenant Bill (using the Tenant Approve and Issue Bill Activity) that requires being actioned by the Tariff Engine.
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Settlement Type |
Defines the method of payment and can be set to Direct Debit, Cheque or Other. |
Site |
An Item that represents a physical location to which a utility is supplied. These will typically be buildings and be referenceable by a postcode. Sites have specific properties and the contact details of someone that is responsible for them.
Site Group
An item that represents a grouping of Sites within an Organisation.
Manager |
A Person or Company responsible for constructing a Site and implements a Tenant Billing Solution that can be passed on to the subsequent owner when the Site is sold. |
Sub Meter |
A system that allows a landlord, property management firm, condominium association, homeowners association, or other multi-tenant property to bill Tenants for individual measured utility usage. | |
Summary Report |
A file (in XLS or PDF format) that is generated using the Tenant Accounts Link Generator Activity (or Accounts Link Generator Activity) containing details of any ad-hoc selection of issued Tenant Bills (or loaded Supplier Bills) |
Supply Point
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Supply Point Contract |
Provider |
Defines a relationship for an effective period of time between a Tenant Provider Contract, a Tenant Account and one or more Meters, Sub Meters, Virtual Meters or Tariff Connectors.
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Tariff |
An Item that is linked to a single Tenant Provider Contract and defines the set of charges that will be applied to Tenants linked to this Contract for a single Commodity. |
Tariff Code |
Defines, within a Tariff Entry, how the charge will be presented within the Sigma Bill when viewed in the Tenant Approve and Issue Bills Activity. | |
Tariff Connector |
An Item that can be configured under a Supply Point when charges within a Tariff need to be created based on different sources of data, e.g. Meters, Sub Meters, Virtual Meters, Associated Data, Monitoring Points and Accounts (Supplier Bills). |
Tariff Entry |
Defines an individual charge within a Tariff. | |
Tariff Source |
Defines, within a Tariff Entry, the input source of data to be used in the charge calculation. | |
Tenant |
An Item that represents an end-Customer that is billed by the Tenant Provider. |
Tenant Account |
An Item that represents the granular Supply Point level at which a Tenant is billed by the Tenant Provider. | |
Tenant Accounts Link Generator Activity |
A Sigma Browser module that is used to generate Export Files, Control Files and Summary Reports containing details of one or more Tenant Bills that have been issued in Sigma. | |
Tenant Adhoc Charge |
An Item that represents a miscellaneous charge (or credit) that is not defined within a Tariff. | |
Tenant Approve and Issue Bills |
A Sigma Browser module that is used to view and manage Tenant Bills that have been generated from a Tenant Bill Run. | |
Tenant Bill |
Contains charging information generated by the Tariff Engine for each Supply Point / Bill Period identified within the Tenant Bill Run start and end date. Output is provided in the following forms:
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Tenant Bill Batch |
Created by the Tariff Engine when a Tenant Bill Run is initiated from the Tenant Bill Run Initiation Activity and used to store the Tenant Bills that are generated. |
Tenant Bill Holder |
Created by the Tariff Engine when a Tenant Bill is generated and used to store information about the Tenant Bill. | |
Tenant Bill Run |
Created by the Tariff Engine when a Tenant Bill Run is initiated Tenant Bill Run Initiation Activity. |
Tenant Bill Run Initiation |
A Sigma Browser module that is used to manage Tenant Billing Groups, i.e. groupings of Tenant Accounts that are to be billed at the same time, and initiate Tenant Bill Runs. | |
Tenant Bill Run Management |
A Sigma Browser module that is used to monitor Tenant Bill Runs that have been initiated using the Tenant Bill Run Initiation Activity. | |
Tenant Billing Group |
A grouping of Tenant Accounts that are to be billed at the same time by the same Tenant Provider. | |
Tenant Provider |
A Tenant Provider represents the Organisation / Site Manager that is billing the Tenants. | |
Tenant Provider Contract |
A Tenant Provider Contract is linked to a specified Tariff for Tenant Billing. |
Time Series Producer
TSP |
A TSP is an Item that produces time series data, for example:
- A Periodic HFD Channel produces consumption data
- An Account produces Supplier Bill data
Tree Selector
Data |
Type |
Defines, within a Tariff Connector, the specific parts of the data that will be included when sourcing the data |
Virtual Meter
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