...

Header Details

The Header gives details regarding the Batch:

Image Removed

Understanding the Layout

Image Removed

• Click here for more details on the layout

Status Meanings

The Status of the Bill will show as below and will need different actions.

(see below for specific actions)

Bills with a Status of Passed  

Image Removed   

• Info/Passed  - shows as Passed
  • The Bill has either Passed all the Validation, or has failed Info Validation and needs Loading to the Account
  • Info Validation can be investigated later, via EI Reporting

Bills with a Status of Query 

Image Removed 

• Warning - shows as Query
  • No Further Action required - Pass and Load the Bill
  • Further Investigation required, but you still want to process the Bill 
    
    • Create or Append a Query, Pass and Load the Bill

Bills with a Status of Failed

Image Removed  

• Severe - shows as Failed
  • No Further Action required   - Pass, Override and Load the Bill
  • Further Investigation required, but you still want to process the Bill 
    
    • Pass and Create or Append a Query and Load the Bill 
  • Amendment to the Bill is required
    • Copy the Failed Bill to the Account

Bills with a Status Loaded  

Image Removed

• Complete - Some of above actions have been completed and the Bill is visible in Bill Entry and Reporting
  • The Bill now shows in Bill Entry and Reporting

Accepting the Batch

Note: If you chose to automatically accept the Batch when loading the File in EDI Batch Load, and it has passed the Passed Bill Threshold, this will automatically be done 

Image Removed

• Click  Image Removed  to Accept the Batch
• Click Accept
• Click Yes
• Click X to close the pop up

Investigating the Query/Failed Bills

...

• Right click on the Account > Refresh Account Check
  • The Account number will change from Red to Green   and the status will change to Query (Orange)
• Right click again on the Account > Re-evalulate bill(s)
  • The Bill will be re-evaluated and the status will change to Passed, Query or Failed (depending on whether it passes Validation or not) 
• Investigate as above and load the Bill

Loading all Passed Bills to the Accounts

Note: if you have chosen to automatically load Passed Bills to Account, some bills will already show  Image Removed 

Also Note: If you have created Queries on Failed Bills , you may already have loaded those too

...

• and

...

• load the

...

• Bill

...

• Click Load passed Bills to target Accounts

 Image Removed

All Image Removed will change to Image Removed

Renaming the Batch

Once you have finished working through a Batch, it is advisable to rename it 

• Right click on the Batch name > Edit
• Rename the Batch in line with the previous batches
• Click OK

Image Removed

...