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| A | Loads all passed bills to the Accounts |
| B | Unloads all bills cancelled by bills in this batch |
| C | Checks the account numbers again (if you had to make any changes) |
| D | Re-evaluates the current batch, running the validation again |
| E | Re-evaluates the Supplier Validators |
| F | Toggles the status of all Credit Invoices |
| G | Toggles the status of all bills in the grid |
| H | Accepts the batch statistics |
| I | Changes your preferences |
| J | Prints the batch details |
| K | Concatenates all PDF bills into one PDF file |
| L | Sends the batch details to Excel |
| M | Filter the table of data |
Bill Status
| Status | Description |
|---|---|
| Passed | A bill in the batch file that has passed the EDI validation |
| Query | A bill that has failed a validation with the warning level of ‘Query’.This bill can be toggled to ‘Passed’ by the user or a query generated on the Account |
| Failed | A bill in the batch file is fundamentally incorrect, e.g. gross total, net total and VAT do not tally perhaps due to a typographical error.The only option to load this invoice is to copy failed bill to account |
| Loaded | A bill has been loaded successfully into the Sigma database |
| Credit | The bill in the batch file is a credit note for a specified account.This bill can be toggled to ‘Passed’ by the user if happy with the invoice |
| QCredit/RCredit | A queried/rejected credit invoice. This bill can be toggled to ‘Passed by the user or a query generated on the Account |
| FCredit | A failed credit note invoice. The only option to load this invoice is to copy failed bill to Account |
| Contra | A contradict status bill in the batch file is a direct inverse of a current bill. It is applied only to VAT rated bills.The bill must be the exact dates, consumption and value (in negative). This bill can be toggled to ‘Passed’ by the user if happy with the invoice |
| QContra | A queried Contra bill.This bill can be toggled to ‘Passed by the user or a query generated on the Account |
| FContra | A failed Contra bill.The only option to load this invoice is to copy failed bill to Account |
| Cancel | See Contra above |
| QCancel | A queried Cancel bill |
| FCancel | A failed Cancel bill |
| Loaded (M) | A bill that has been manually entered. For example – when you use the ‘copy failed bill to account’ function |
| Unloaded | A status used instead of ‘Passed’ for when a supplier cancels the invoice without an associated credit or replacement |
| Replaced | An invoice that has been overwritten by a subsequent EDI bill. |
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