This report is for Electricity, Gas and Water accounts only else the account gives a row of zeroes.
This works on the basis that it will accrue:
You can set an ‘accrue from’ date so that to give the year end forecast from now (near the end of Feb) you can firstly accrue to the end of Feb which will attempt to use last Feb’s bill for daily consumption rate, then accrue from 1st – 31st March to get 31 days’ accrual with an attempt at using last March’s bill for daily consumption for this period. This is better than accruing to 31st March in 1 hit which will use last March’s bill inaccurately for the remainder of February as well as the whole of March.
If the report encounters a discount % figure, as a simplification it will just use the average p/unit rate for such accounts.
P/unit totals for electricity includes contract rates, CCL:, DUOS, and green electricity additional rates. This is multiplied by the no. of units on the bill used for rates (i.e. on the latest bill) and this all inclusive sum is subtracted from the bill total to give standing charges. This residual standing charge is then divided by the days on the ‘rates’ bill to give an accruable daily standing charge.
Click on the Reporting Activity
From the Data Selector, choose the Accounts (or Monitoring Points) you want to run the Accruals Master Report on.
From the right hand side, search for 'Accruals Master' and highlight the Report
From the bottom right, choose the criteria you want to run the report on.
Report template - Choose Table (simple) or Table (Table will give you more information such as VAT rates)
Accrual Date - Choose the date you want to accrue to
Account Selection Criteria - Choose Only use 'Active accounts or Use all accounts
Accrue using (where possible) - Choose
or
Use start date - tick if you want to use a start date other than today
Accrual start date - change if you have ticked above
Optional report subheading - enter a subheading if required
Click and wait for the middle of the screen to populate with the Report
Click on to view the Report in Excel
Alternatively, you can run the Report to the Document Library activity to make it run quicker and save it within Sigma
This has less columns than the Table, but will give you the basic details used to create the Accrual.
Below is a guide to each column
Column | Example | Explanation |
---|---|---|
A - Site | LA Dixon Control Centre | Site name |
B - Account | 2874526S | Account number |
C - Bill (for Cons) | 31/08/2019 | The date of the Bill used for consumption (last year) - as per criteria selected |
D - Cons/day | 257.42 | The daily consumption from the bill in Column C |
E - Latest Bill | 05/08/2020 | Date of latest bill in Sigma |
F - Net ppu (Acc.Cost)/(Acc.Cons) | 7.853 | The average ppu from the bill in column C (including CCL) |
G - Accrual/day (£) | 20.22 | The accrual cost per day |
H - Days to Accrue | 26 | The amount of days needed to be accrued, ie the accrual date is 31/08/2020, using the date in Column E |
I - Net Accrual (£) | 525.62 | Net Accrual in ££s using the accrued Standing Charge and accrued Units |
J - Gross (£) | 551.88 | The Gross Accrual in ££s |
K - Accrued Cons | 6693 | The accrued consumption up until the Accrual Date (31/08/2020) (in kWh). The amount of many days to Accrue (column H) x daily accrual consumption(column D) |
L - Units | kWh | Measurement |
M - Utility | Gas | Utility |
N - Method | Price Annual | Price Annual/Bill Problem |
This has more columns than the Table (simple), and shows all the details used to create the Accrual.
Below is a guide to each column
Column | Example | Explanation |
---|---|---|
A - Site | LA Dixon Control Centre | Site name |
B - Account | 2874526S | Account number |
C - Utility | Gas | Utility |
D - 'Consumption Bill' | 31/08/2019 | The date of the Bill used for consumption (last year) - as per criteria selected |
E - Days on 'cons bill' | 31 | The amount of days in the bill in column D - quality check |
F - Metered Cons/Day ('cons bill') | 257.42 | The Daily consumption from the bill in column D in kWh |
G - Units | kWh | Units in bill |
H - Latest bill | 05/08/2020 | Date of latest bill in Sigma |
I - Net rate p/unit (metered) | 4.83110 | The average ppu from the bill in column H (including CCL) |
J - Accrued Consumption | 6692.90 | What the accrued consumption is up until 31/08/2020 (in kWh). The amount of days to Accrue (column N) x daily accrual rate (column F) |
K - Accrued Units Chg (£) | 323.34 | The Accrued cost of the units in Column J |
L - Latest bill days | 5 | The amount of days in the latest bill |
M - Latest Standing Chg (£) | 38.90 | The standing charge (and all other charges in the latest bill) |
N - Days to Accrue | 26 | The amount of days needed to Accrue, ie the accrual date is 31/08/2020, using the date in Column H |
O - Accrued Standing Chg (£) | 202.28 | What the Accrued Standing charge will be for the period. Column M / Column L x Column N |
P - Net Accrual (£) | 525.62 | Net Accrual in ££s. Total of column O and K |
Q - Vat rate% | 5 | The VAT rate |
R - VAT (£) | 26.26 | The cost of the VAT |
S - Gross Accrual (£) | 551.88 | The Gross Accrual in ££s |
T - Method | Price Annual | Price Annual/Bill Problem |